Switching asset platforms shouldn't mean starting from scratch. If you're moving from Cheqroom to FixLoop, this guide walks you through every step — exporting your data, mapping fields, preserving existing QR labels, importing into FixLoop, and verifying everything landed correctly.
Why Teams Move to FixLoop
Cheqroom is a capable equipment-management tool, but many teams outgrow it or look for a better fit on price, flexibility, or workflow. Before migrating, it helps to know what you'll gain.
Lower Total Cost
Predictable pricing without per-seat surprises, so growing teams aren't penalized for adding members.
Flexible Workflows
Configure categories, locations, custom fields, and check-out rules to match how your team actually works.
Role-Based Access
Granular admin, manager, auditor, and staff roles with organization-level data isolation.
Built-in Audits
Run room-by-room physical audits, flag missing items, and reconcile inventory in minutes.
Before You Start
A little preparation prevents most migration headaches. Run through this checklist first:
- Confirm you have admin access in Cheqroom to export all asset data.
- Decide which historical data you need to keep (assignments, maintenance, custom fields).
- Clean up obvious duplicates or retired assets before exporting.
- Create your FixLoop account and set up your organization.
- Define your categories and locations in FixLoop so imported assets land correctly.
Step-by-Step Migration
Follow these steps in order. Most teams complete a full migration in a single afternoon.
Export from Cheqroom
Export your full equipment list and any related data to CSV from Cheqroom's reporting or items view.
- Include item name, asset ID/serial, category, status, location, and assigned user.
- Export custom fields separately if they aren't included in the main export.
Clean & Map Your Data
Open the CSV and tidy column headers, remove retired items, and align values to FixLoop's field names.
- Standardize category and location names to match what you created in FixLoop.
- Keep the original Cheqroom asset ID in a dedicated column.
Set Up FixLoop
Create your categories, locations, and users in FixLoop before importing so records attach to the right entities.
- Invite team members and assign roles.
- Create locations that mirror your physical sites and rooms.
Import into FixLoop
Use FixLoop's CSV import to upload your cleaned file, then map each CSV column to the matching FixLoop field.
- Import a small test batch first to confirm the mapping is correct.
- Preserve original asset IDs so existing QR labels keep working.
Verify & Reconcile
Compare counts, spot-check records, and run an audit to confirm everything transferred accurately.
- Match total asset counts between systems.
- Scan a few existing labels to confirm they resolve correctly.
Decommission Cheqroom
Once verified, switch your team to FixLoop and archive or cancel your Cheqroom account.
- Keep a copy of your final Cheqroom export for your records.
- Notify your team of the cutover date.
Field Mapping Reference
When you export from Cheqroom, columns won't always match FixLoop's fields one-to-one. Use this reference to map your CSV columns during import.
| Cheqroom Field | FixLoop Field |
|---|---|
| Item Name | Asset Name |
| Asset Tag / Code | Asset ID |
| Serial Number | Serial Number |
| Category / Kit | Category |
| Location | Location |
| Status | Status |
| Assigned To / Contact | Assigned User |
| Purchase Price | Purchase Cost |
| Purchase Date | Purchase Date |
| Notes / Description | Notes |
Preserving Your QR Codes
Reprinting and relabeling every asset is the most time-consuming part of any migration — and it's avoidable. If your Cheqroom assets use unique IDs, you can carry those IDs into FixLoop so existing labels keep working.
Keep Existing Labels Valid
Import your Cheqroom asset IDs as FixLoop asset IDs. Scanning an old label resolves to the same item — no reprinting, no downtime.
Migration Plan & Cutover
Use this checklist to assign owners, set realistic timelines, and run a clean cutover. Treat it as your project plan — copy it into your task tracker and check items off as you go.
| Phase & Task | Owner | Timeline |
|---|---|---|
| Audit current Cheqroom data & decide what to keepPrep | Asset Manager | Week 1 |
| Create FixLoop org, categories, locations & rolesPrep | IT Admin | Week 1 |
| Export full equipment list & custom fields to CSVExport | Asset Manager | Week 2, Day 1 |
| Clean CSV and map columns to FixLoop fieldsMap | Data Owner | Week 2, Days 2–3 |
| Run a small test import & confirm mappingImport | IT Admin | Week 2, Day 4 |
| Import full dataset, preserving asset IDsImport | IT Admin | Week 2, Day 5 |
| Reconcile counts & spot-check recordsVerify | Asset Manager | Week 3, Days 1–2 |
| Switch team to FixLoop & decommission CheqroomCutover | Project Lead | Week 3, Day 3 |
Cutover Day Runbook
Run these steps in order on the day you switch over. Aim for a low-activity window so few items are checked out.
Freeze Cheqroom check-outs
Announce a short freeze so no new check-outs or edits happen during the final export and import.
Owner: Project Lead · T-0:00
Take the final export
Export the latest equipment list and assignments from Cheqroom to capture any last-minute changes.
Owner: Asset Manager · T+0:15
Import the final dataset
Upload the cleaned final CSV into FixLoop, preserving asset IDs so existing QR labels keep working.
Owner: IT Admin · T+0:45
Reconcile & spot-check
Confirm counts match, scan a few existing labels, and verify active check-outs transferred correctly.
Owner: Asset Manager · T+1:30
Go live & notify the team
Open FixLoop to all users, share the new sign-in link, and confirm Cheqroom is now read-only/archived.
Owner: Project Lead · T+2:00
Verifying the Migration
Don't decommission Cheqroom until you've confirmed everything transferred correctly. Run these checks:
- Compare the total asset count in FixLoop against your Cheqroom export.
- Spot-check a sample of records for accurate names, categories, and locations.
- Confirm current check-outs and assignments transferred correctly.
- Scan several existing QR labels to verify they resolve to the right asset.
- Run a quick audit in one location to confirm reconciliation works end to end.
Ready to Switch?
FixLoop makes migration painless with CSV import, asset-ID preservation, and role-based access out of the box. Most teams are fully up and running the same day they export from Cheqroom.
Move from Cheqroom in an Afternoon
Export your data, map your fields, import into FixLoop, and keep your existing QR labels working.
Frequently Asked Questions
Will my existing QR code labels still work after migrating?
Yes, as long as you preserve your Cheqroom asset IDs during import. FixLoop lets you carry over the original IDs so scanning an existing label resolves to the same item — no reprinting required.
How long does a typical migration take?
Most teams complete a migration in a single afternoon: export from Cheqroom, clean the CSV, set up FixLoop, and import. Larger inventories with extensive custom fields may take a bit longer.
Can I import historical data like past check-outs?
FixLoop's CSV import focuses on current asset records, assignments, and core fields. Detailed historical activity can be retained as notes or kept in your archived Cheqroom export for reference.
What file format do I need for import?
A standard CSV file. Export from Cheqroom to CSV, clean up the columns to match FixLoop's fields, and upload it through FixLoop's import tool.
Should I cancel Cheqroom right away?
No — verify everything first. Keep Cheqroom active until you've confirmed counts match, records are accurate, and labels scan correctly. Then switch your team over and decommission Cheqroom.